Harvard University John A. Paulson School of Engineering and Applied Sciences
Location: USA - MA - Cambridge
Internal Number: 60339BR
The Research Portfolio Manager (RPM) is responsible for managing a portfolio of sponsored and non-sponsored funds for a group of Principal Investigators (PIs) in the Harvard John A. Paulson School of Engineering and Applied Sciences (SEAS). The position reports to the Assistant Director of Research Administration and Finance (ADRAF). The RPM is a member of a faculty support team that provides the best possible customer service to the PI and lab members in support of their research activities. S/he uses independent judgment and problem-solving skills to ensure compliance with sponsor and donor regulations, School and University policies, and Area procedures. This is a high-volume, fast-paced, and dynamic environment.
Provides life-cycle grant support.
Pre-award responsibilities include providing direct support to faculty and administrators with proposal preparation, developing budgets, budget justifications, supporting documentation, and required institutional information. Shepherds supported proposals through the SEAS and University proposal review and submission process. Ensures compliance with federal regulations and University, SEAS and sponsor policies.
Post-award duties include monthly budget and expenditure reconciliation, financial projections, interpreting financial policies and applying best practices in order to effectively communicate financial reporting to PI, sponsors, and related University offices.
Utilizing the PI Dashboard and OBI, manages faculty-designated funding (sponsored and non-sponsored funds), including monitoring balances and deficits, performing spending projections, developing financial reports, and maintaining working knowledge of basic fund information (ie terms and end dates).
Conducts financial analysis; presents financial reports that include committed and available balances across all funds, both sponsored and non-sponsored. Utilizes the PI Dashboard and OBI for these and other ad hoc financial queries.
Strategizes with PI on resource/personnel allocations, including initiating and processing required forms and documentation (ie Payroll Costing Changes).
Reviews and approves financial transactions, such as reimbursements for travel and corporate card payments, PCards, and Buy2Pay.
Assists PI with programmatic reporting requirements of the various funding organizations, including progress reports.
Facilitates the effort certification process and advises the PI on related policies.
Works with the ADRAF to implement local procedures, recommend process improvements, and resolve issues related to research funding.
Serves as liaison with internal departments. Collaborates with external research groups and their institutional representatives, and communicates with sponsor agencies, as needed.
Works in collaboration with SEAS Finance to administer capital equipment, including purchasing, tagging and equipment inventory.
Responsible for sub recipient monitoring on sub-awards/contracts.
Provides guidance to lab administrators on finance and sponsored research matters including systems, policies, and procedures.
Other duties as required.
The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard's Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University's
Minimum of three years of research administration or related experience required (e.g. finance or accounting).
Working knowledge of OMB circulars, 2 CFR 200, FAR, and other federal sponsored research regulations
Working knowledge of federal and non-federal sponsors' policies and procedures (such as NSF, NASA, DARPA, or NIH), and current issues in sponsored research administration
Strong skills in MS Excel, Adobe, MS Word, and ability to learn new software and systems (including web-based tools)
Excellent written and verbal communication skills
Ability to prioritize duties and meet multiple deadlines
Ability to work independently and as a team player with a diverse constituency
Ability to handle confidential information with discretion
Excellent customer service and problem solving skills
Ability to embrace change
Schedule adjustments and overtime may be required during peak periods
Bachelor's degree preferred
Experience in an academic or related setting (such as hospital or non-profit) preferred
Financial management experience with both sponsored and non-sponsored funds preferred
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
About Harvard University John A. Paulson School of Engineering and Applied Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.