Oversee pre/post award activities for a portfolio of sponsored research projects.
The Portfolio Manager will report to the Assistant Director of Research Administration and provide pre and post-award research support for a number of research groups, with complex portfolios, from a wide range of federal sponsoring agencies (e.g. NSF, DoD, ARO, ONR, AFOSR, DARPA, DoE, NASA, NNSA, NIST, NIH and National Laboratories), non-federal institutions and foundations plus internal Harvard funding which consists of startup funds and gift accounts.
This position manages a full life cycle, pre-award to post-award grant, review and approval of financial transactions and monthly financial monitoring and reconciliation of awards. The position also meets regularly with faculty, department staff and central staff as it pertains to award management. In addition to being part of a team of research administrators, this position required an experienced individual who can clearly communicate technical and financial information in a timely manner.
Research administration entails national and international knowledge (export controls, Harvard global, foreign currency management etc.) and off-campus US research which entail working with an out-sourced payroll (Allsource). The Physics department has a considerable equipment and fabrication purchases, which can be extremely complicated. Portfolio management requires exceptional understanding, knowledge and management of capital assets (equipment policy knowledge, approvals, fabrication forms, tagging, placing equipment 'in-service," etc.)
Bachelor's degree or equivalent work experience required
Minimum of 5 years' relevant work experience
Advanced knowledge of sponsored research regulations
Additional Qualifications and Skills
Knowledge and demonstrated use MS office suite.
Knowledge financial principles, budget management and financial analysis.
Demonstrated experience with sponsored research awards including DoD (AFOSR, ONR, ARO, DARPA) NSF, NASA, DoE, NOAA, National Laboratories, International collaborations (CERN).
Experience with Harvard financial and grants administration systems and applications highly preferred.
Clear and concise written and verbal communications.
Meet and plan deadline driven work timelines.
Meet with direct manager and comfortable in a team role position.
Good analytical, interpersonal and organizational skills.
Self-directed, possess a high degree of judgement, work independently with minimum supervision and handle confidential information with discretion.
Desire and willingness to assume increasing and changing responsibilities.
Work is performed in an office setting.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Please submit a cover letter when applying for this position. Knowledge of Physics is not necessary to be considered for this position.
FAS and the Department of Physics is committed to cultivating not only the diversity of our faculty, staff, and students but also in developing an inclusive culture that is vibrant, engaging and encouraging of innovation as well as intellectual debate. We believe creating and maintaining an inclusive workplace allows employees from all backgrounds and walks of life to achieve their fullest potential. We also believe an inclusive culture is one that accepts, values and views as strength the difference we all bring to the workplace.
All formal written offers will be made by FAS Human Resources.
Salary Grade: 057
Union: 00 - Non Union, Exempt or Temporary
Commitment to Equity, Diversity, Inclusion, and Belonging Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.